The primary responsibility of the Office Manager is to support the Filson corporate office in the day-to-day operations, ensuring an efficient, safe, clean and orderly work environment. The secondary responsibility of this role is to provide administrative support to Filson's CEO. A successful candidate must be able to manage a variety of routine and special projects at one time, and to work efficiently in a fast-paced environment.
The Office Manager reports to the CEO and will work closely with the Executive team. This position will provide support duties to the entire organization as needed. The individual will have frequent contact with staff at all levels, vendors and other individuals outside the company
- Responsible for managing the general office appearance to the Filson standard. Provide notice to departments who are out of compliance.
- Inventory and order office supplies, including cleaning supplies, first aid material, refreshments for kitchenettes and conference rooms.
- Manage Property Management Vendor for all sites.
- Manage all vendors related to facilities management.
- Ensure optimal functioning of building systems including mechanical, electrical, fire/life safety, and elevators.
- Ensure all locations maintained incompliance with the city, state and federal regulations.
- Manage the space and furniture needs for individual department. This will include working with vendors to design workspace needs, coordinating moves and ordering necessary materials.
- Manage mailroom.
- Creation and Management of the Corporate Calendar.
- Coordinate with Human Resources to meet ergonomics requests.
- Coordinate special office arrangements for clients, vendors, guests and visiting staff.
- Work with Human Resources and the Safety Committee to ensure the resources are made available to maintain facilities in a safe and orderly manner.
- Manage catering needs for department which may require delivery and setup of goods.
- Responsible for creating and managing budget.
- Coordinate with IT on technical issues related to employees workspace and conference rooms.
- Administer suite and building security systems with various vendors.
- Manage the CEO's calendar
- Coordinate the travel and reservations for business activities
- Assist in setting up resources for business meetings for the CEO including: conference room book, identify technical requirements and submit requests for setup, catering needs.
- Submitting expense reports.
Note: This job description is not meant to be all-inclusive. Employee may be required to perform other duties to meet the ongoing needs of the organization.
- 5+ years' experience in facilities/office management role
- 5+ years' experience management facilities remodels and relocations
- 5+ years supporting an executive
- Associates degree preferred
- Strong knowledge of Microsoft Office
- High school diploma or equivalent required
- Proven project management skills
- Proven ability to manage facilities to a standard of excellence
- Strong conflict resolution skills and the ability to create provide solutions
- Strong attention to detail
- Service oriented. Willing and pleasant demeanor
- Strong written and verbal communication
- Experience managing and creating a department budget
- Able to lift 25 pounds
- Role requires individual to stand for a large portion of the day
- Must be able to sit and work a computer
- Must be able to bend, reach overhead, crouch
- Must have a vehicle and valid driver's license
- Able to respond to office emergencies during non-business hours
Filson is an equal opportunity employer. We believe that every employee has the right to work in surroundings which are free from all forms of unlawful discrimination. It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, color, sex, religion, age, national origin, marital status, sexual orientation, gender identity, the presence of any sensory, mental, or physical disability, veteran and military status, genetic information, political ideology or any other status or characteristic protected by local, state or federal law. Discrimination and/or harassment based on any of those factors are totally inconsistent with our philosophy of doing business and will not be tolerated.
With regard to applicants or employees with disabilities, the company offers what the law refers to as "reasonable accommodation" to enable a person to perform his or her job.
Affectionately known as the "Emerald City", Seattle offers the best in combining a cosmopolitan vibe with a stunning natural backdrop that includes mountains, water, and lush greenery. There is something for everyone - theatre, boating, snow and water skiing, the symphony, gardens, bike paths, technology, micro breweries, fine dining, vibrant neighborhoods, hiking, shopping, fishing, outdoor festivals, and world class markets. Whatever you like, you can do it in Seattle and surrounding areas. Seattle offers all 4 seasons with its oceanic climate - typically not too hot or too cold. With a rainy reputation, it is surprising to note that Seattle typically gets less rain than Boston, New York, or Atlanta. We love our coffee, our ethnic and cultural diversity, and the natural beauty of the area. We are proud to call Seattle home since 1897.